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Administrative Assistant II in San Francisco, CA at Syska Hennessy Group

Date Posted: 4/6/2019

Job Snapshot

Job Description

Watch your engineering work come to life in landmark projects around the world when you partner with Syska Hennessy Group! As a global leader in consulting, engineering, and commissioning services, we specialize in highly technical buildings and the systems that bring them to life. We are seeking an experienced Administrative Assistant II to join our team in San Francisco, CA. This role will report to the Administrative Team Leader to provide support to the engineering team.

Our dynamic work environment provides the optimal setting to take your career to the next level. From our supportive culture, diverse workforce, and competitive compensation, to our flexible work schedules and fun social events, it’s everything you’ll need for an exciting, challenging, and rewarding career.

Administrative Assistant II

Job Responsibilities

As an Administrative Assistant, you will perform administrative support duties including creating and maintaining documents in MS Word. This role will be located at the reception desk and will also be responsible for greeting visitors and clients and answering and transferring incoming calls, which will be minimal.

Administrative Assistant additional responsibilities:

  • Format and edit specifications for projects
  • Input data into proposal tracking and contact management system (Deltek)
  • Assist other administrative team members with logging submittals and RFI’s (Newforma)
  • Assist with travel arrangements and support team with expense reports
  • Maintain and manage conference room calendars and order catering for meetings
  • Interface with building management for office maintenance
  • Order and maintain inventory of office supplies
  • Assure conference room schedules are accurate and anticipate scheduling conflicts
  • Plan and coordinate team events and outings
  • Maintain office equipment and handle all shipping and messenger needs
  • Train new hires on General Office procedures
  • Under the guidance of the managing director, review invoices for accuracy and submit to Accounting for processing
  • Assist with implementation of initiatives or projects as requested

Administrative Assistant II

Job Requirements

This is a great opportunity for an Administrative Assistant, who thrives on a collaborative environment. You will exchange ideas and contribute skills that complement and fulfill commitments to other team members. In addition, someone who manages difficult issues with a clear head finding the solutions most beneficial to all concerned will be an ideal fit for this role.

Administrative Assistant/ requirements:

  • High School diploma with College or business school degree preferred
  • 3 - 5 years of equivalent work experience
  • Proficient knowledge of Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
  • Working knowledge of Bluebeam and Skype for Business
  • Familiarity with Deltek, Newforma and BST, a huge plus
  • Prior experience with an Architectural or Engineering firm, a huge plus
  • Ability to work with minimal supervision and to work in a time sensitive work environment
  • Excellent communication, organizational, inter-personal skills and ability to collaborate in a team environment
  • Project a professional image both in-person and on the phone
  • Flexibility to work overtime when needed

Administrative Assistant II

Benefits

As an employee with Syska Hennessy Group, you will be part of a global firm with an amazing history! We are committed to being the best, to advancing engineering design practices, and to supporting our clients with integrity. To make all of that happen, we rely on the talent, drive, enthusiasm, and the total job satisfaction of the great people who work here.

As a member of our highly collaborative team, we provide you with a flexible benefits package that reflects our respect for your workplace contributions, professional goals, and personal priorities. The personal benefits program at Syska Hennessy Group includes:

  • Medical, Dental, Vision insurance
  • 401(k) retirement plan with employer matching
  • Roth 401(k) Option
  • Individual and Dependent Life Insurance
  • Short- and Long-Term Disability
  • Health Wellness Programs, including in-house Yoga, flu shots and biometric screenings
  • Tuition Reimbursement
  • Training and professional development courses
  • Professional development incentive bonuses
  • Opportunities for community outreach through internal networks
  • A Generous Personal Time Off Program (PTO)
  • Transit/parking program
  • Flexible summer work schedules

Syska Hennessy – Creating Exceptional Environments

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