Project/Office Assistant in Chicago, IL at Syska Hennessy Group

Date Posted: 11/13/2019

Job Snapshot

  • Employee Type:
  • Location:
    Chicago, IL
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Partner with our highly skilled and talented engineers by supporting their day-to-day business needs for projects in various markets throughout the world. Syska Hennessy Group provides specialized consulting, engineering, and commissioning services for clients worldwide.  Our staff provides consulting services throughout the project lifecycle, helping to plan, design, build and operate technically superior facilities.

Our dynamic work environment provides the optimal setting to take your career to the next level. From our supportive culture, diverse workforce, and competitive compensation, to our flexible summer work schedules and fun social events, it’s everything you’ll need for an exciting, challenging, and rewarding career.

Project/Office Assistant

We currently have an opportunity for a Project/Office Assistant to join our Chicago office. This role will be responsible for providing project and administrative support to facilitate the planning and coordination for projects and office needs.  The ideal candidate will be a self-starter and have strong multitasking and organizational skills, and eager to learn while using the resources around them.  

Job Responsibilities

In this role you will draft and/or type specifications, proposals, reports and presentations following prescribed formats or establishing new formats. For projects you will log project RFIs and submittals and assist with business development tracking including logging leads and proposals. This role will support project managers in logging incoming and outgoing documents and keeping track of project commitments as requested and preparing transmittals and drawings for delivery via messenger, FedEx/USPS.

Additional responsibilities:

  • Ensure office facilities are well maintained, operating properly and supplied
  • Interface with corporate Human Resources: interview schedule, orientation, etc.
  • Train new hires on general office procedures
  • Assist with travel arrangements and support group leader with expense reports
  • Arrange meetings, order meals and set-up & maintain conference rooms including scheduling
  • Ensure conference room schedules are accurate and anticipate scheduling conflicts
  • Review invoices for accuracy and submit to accounting for processing
  • Plan and coordinate team events and outings
  • Answer and screen calls including interfacing with clients both internal and external
  • Other duties as assigned by management

Required Knowledge/Skills/Abilities:

  • Excellent verbal and written communication skills with strong analytical skills
  • Proven ability to work effectively, both independently and in a team-based environment
  • Demonstrate willingness to be flexible and adaptable to changing priorities
  • Strong multitasking and organization skills
  • Ability to work with minimal supervision
  • Ability to maintain confidentiality both internally and externally

Project/Office Assistant

Job Requirements

  • Associates Degree in Business or other related field preferred; exceptional candidates may substitute with relevant experience
  • 3-5 years as an Administrative or Project professional is required
  • Previous relevant experience in the architectural, engineering and construction industry, a plus
  • Proficient in MS Suite including Outlook, Word, Excel and PowerPoint
  • Basic efficiency with Newforma and Adobe Acrobat, a plus
  • Flexibility for occasional overtime to meet project deadlines is required

Project/Office Assistant


As an employee with Syska Hennessy Group, you will be part of a global firm with an amazing history! We are committed to being the best, to advancing engineering design practice, and to supporting our clients with integrity. To make all of that happen, we rely on the talent, drive, enthusiasm, and the total job satisfaction of the great people who work here.

As a member of our highly collaborative team, we provide you with a flexible benefits package that reflects our respect for your workplace contributions, professional goals, and personal priorities. The personal benefits program at Syska Hennessy Group includes:

  • Medical, Dental, Vision insurance
  • 401(k) retirement plan with employer matching
  • Roth 401(k) Option
  • Individual and Dependent Life Insurance
  • Short- and Long-Term Disability
  • Health Wellness Programs, including gym memberships, flu shots and biometric screenings
  • Tuition Reimbursement
  • Training and professional development courses
  • Professional development incentive bonuses
  • Opportunities for community outreach through internal networks
  • A Generous Personal Time Off Program (PTO)
  • Transit/parking program
  • Flexible summer work schedules

Syska Hennessy Group - Creating Exceptional Environments

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