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Administrative Assistant in New York, NY at Syska Hennessy Group

Date Posted: 12/28/2018

Job Snapshot

Job Description

Partner with our highly skilled and talented engineering team and project coordinators by supporting day-to-day administrative needs in our corporate headquarters located in New York, NY. Syska Hennessy Group provides specialized consulting, engineering, and commissioning services for clients worldwide.  Our staff provides consulting services throughout the project lifecycle, helping to plan, design, build and operate technically superior facilities. Our team is looking for an energetic and sharp Administrative Assistant to partner with our project coordination team to execute administrative tasks.  

Our dynamic work environment provides the optimal setting to take your career to the next level. From our supportive culture, diverse workforce, and competitive compensation, to our flexible summer work schedules and fun social events, it’s everything you’ll need for an exciting, challenging, and rewarding career. 

Administrative Assistant

This role will be responsible for providing administrative support to facilitate the planning and coordination of activities for our team.  The ideal candidate will be a self-starter and have strong multitasking and organizational skills, and eager to learn while using the resources around them.  

Job Responsibilities

In this Administrative Assistant role, there will be a significant amount of word processing for reports and specifications and completing project documents. You will type and route routine materials, correspondence, reports and presentations following prescribed formats. This role will also provide receptionist coverage for lunch breaks 1 to 2 days a week.

Administrative Assistant additional responsibilities:

  • Process and edit large volumes of documents (i.e. specifications, design criteria reports)
  • Edit and/or modify proposals and presentations for potential or existing projects
  • Track leads, proposals, and any other related items as directed
  • Assist with Business Development tracking consisting of leads and proposals
  • Interface with Marketing and other departments as needed
  • Create project binders/folders for project correspondence and documentation
  • Process drawing and prepare transmittals and drawings for delivery via messenger, FedEx/UPS
  • Draft follow-up emails for invoices/accounting as part of collections effort
  • Coordinate/maintain appointment calendars and external and internal meetings
  • Arrange meetings, order meals, and set-up and maintain conference rooms
  • Coordinate special events and communicate all logistics to the team as needed

Required Knowledge/Skills/Abilities:

  • Organize and express ideas and information clearly, using appropriate and efficient methods of conveying the information
  • Manage difficult issues with a clear head, finding the solution most beneficial to all concerned
  • Self-directed, able to multi-task and work with minimum supervision in a deadline-sensitive environment
  • The ideal candidate thrives in areas of initiative, quality of work, customer focus and troubleshooting

Administrative Assistant

Job Requirements

  • Associates Degree in Business or other related field preferred or equivalent work experience
  • 2 to 4 years’ experience in an administrative support role
  • Previous relevant experience in the architectural, engineering and construction industry, a plus
  • Strong Proficiency with MS Office and MS Outlook
     
  • Knowledge of Adobe In-Design and Adobe Acrobat
     
  • Knowledge of Deltek Vision, a plus  

Administrative Assistant

Benefits

As a full-time employee with Syska Hennessy Group, you will be part of a global firm with an amazing history! We are committed to being the best, to advancing commissioning and engineering design practice, and to supporting our clients with integrity. To make all of that happen, we rely on the talent, drive, enthusiasm, and the total job satisfaction of the great people who work here.

As a member of our highly collaborative team, we provide you with a flexible benefits package that reflects our respect for your workplace contributions, professional goals, and personal priorities. The personal benefits program at Syska Hennessy Group includes:

  • Medical, Dental, Vision insurance
  • 401(k) retirement plan with employer matching
  • Roth 401(k) Option
  • Individual and Dependent Life Insurance
  • Short- and Long-Term Disability
  • Health Wellness Programs such as gym membership programs, flu shots, and biometric screenings
  • Tuition Reimbursement
  • Training and professional development courses
  • Professional development incentive bonuses
  • Opportunities for community outreach through internal networks
  • A Generous Personal Time Off Program (PTO)
  • Transit/parking program
  • Monthly business phone stipend
  • Flexible summer work schedules

Syska Hennessy Group – Creating Exceptional Environments

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