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Administrative Assistant in Atlanta, GA at Syska Hennessy Group

Date Posted: 11/19/2018

Job Snapshot

Job Description

Partner with our highly skilled and talented engineers by supporting their day-to-day business needs for project administrative tasks in various markets throughout the world. Syska Hennessy Group provides specialized consulting, engineering, and commissioning services for clients worldwide.  Our staff provides consulting services throughout the project lifecycle, helping to plan, design, build and operate technically superior facilities. Our Atlanta, GA office is looking for an Administrative Assistant to join their team.

Our dynamic work environment provides the optimal setting to take your career to the next level. From our supportive culture, diverse workforce, and competitive compensation, to our flexible summer work schedules and fun social events, it’s everything you’ll need for an exciting, challenging, and rewarding career. 

Administrative Assistant

This role will be responsible for providing administrative support to facilitate the planning and coordination of activities for our team in Atlanta.  The ideal candidate will be a self-starter and have strong multitasking and organizational skills, and eager to learn while using the resources around them.  

Job Responsibilities

In this Administrative Assistant role there will be a significant amount of word processing for reports and specifications, and completing project documents. You will type and route routine materials, correspondence, reports and presentations following prescribed formats. This role will also answer, screen and transfer incoming calls while representing Syska in a professional and positive light.    

Administrative Assistant additional responsibilities:

  • Coordinate/maintain appointment calendars and external and internal meetings
  • Arrange meetings, order meals, and set-up and maintain conference rooms
  • Coordinate special events and communicate all logistics to office; collaborate with other office locations to help deploy corporate based events such as for diversity and inclusion and technical training
  • Assist with Business Development tracking consisting of leads and proposals
  • Coordinate, edit, and format client specifications and submittals for projects
  • Set up and maintain project Submittal and Request for Information (RFI) logs
  • Create project binders/folders for correspondence and documentation
  • Edit proposals and presentations for potential or existing projects
  • Prepare transmittals and drawings for delivery via messenger, FedEx/UPS
  • Input, coordinate and review timesheets of engineers as necessary
  • Make air and hotel travel arrangements when requested 
  • Interface with Accounting, HR, and other departments as needed
  • Maintain basic office supplies to include inventory and ordering

Required Knowledge/Skills/Abilities:

  • The desire to work with a small team as this is a small office
  • Organizes and express ideas and information clearly, using appropriate and efficient methods of conveying the information
  • Manages difficult issues with a clear head, finding the solution most beneficial to all concerned
  • Idea candidate thrives in areas of initiative, quality of work, customer focus and troubleshooting
  • Understanding of architectural engineering and construction industry, a plus
  • Self-directed, able to multi-task and work with minimum supervision in a deadline-sensitive environment​

Administrative Assistant

Job Requirements

  • Associates Degree in Business or other related field preferred or equivalent work experience
  • 3 to 5 years’ experience in an administrative support role 
  • Proficient in MS Outlook, Word and PowerPoint
  • Intermediate efficiency with Excel and Adobe Acrobat; ​knowledge of Deltek Vision, a plus  

Administrative Assistant

Benefits

As a full-time employee with Syska Hennessy Group, you will be part of a global firm with an amazing history! We are committed to being the best, to advancing commissioning and engineering design practice, and to supporting our clients with integrity. To make all of that happen, we rely on the talent, drive, enthusiasm, and the total job satisfaction of the great people who work here.

As a member of our highly collaborative team, we provide you with a flexible benefits package that reflects our respect for your workplace contributions, professional goals, and personal priorities. The personal benefits program at Syska Hennessy Group includes:

  • Medical, Dental, Vision insurance
  • 401(k) retirement plan with employer matching
  • Roth 401(k) Option
  • Individual and Dependent Life Insurance
  • Short- and Long-Term Disability
  • Health Wellness Programs flu shots and biometric screenings
  • Tuition Reimbursement
  • Training and professional development courses
  • Professional development incentive bonuses
  • Opportunities for community outreach through internal networks
  • A Generous Personal Time Off Program (PTO)
  • Transit/parking program
  • Flexible summer work schedules

Syska Hennessy Group – Creating Exceptional Environments

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